About Us
We are a leader in trenchless pipe rehabilitation and infrastructure solutions, providing dependable, high-quality services across multiple regions. Our mission is rooted in integrity, teamwork, and commitment — values that guide how we serve our clients and support one another every day.
As we continue to grow our footprint, our Florida location plays an essential role in delivering the same operational excellence and customer experience our company is known for. With strong support from our headquarters in New York, we’re building a team that takes pride in their work, values accountability, and thrives in a collaborative environment.
If you’re motivated, organized, and ready to contribute to a company where every role makes a difference — we’d love to have you join us.
Position Overview
We’re seeking a dependable and detail-oriented Office Assistant to support the daily operations of our Florida location. This position serves as the local administrative hub, providing critical support to the General Manager, Sales Team, and field technicians while collaborating closely with our Headquarters in New York.
The ideal candidate is organized, proactive, and comfortable wearing many hats — from managing administrative and accounting tasks to assisting with fleet, asset, and safety coordination.
Key Responsibilities
Administrative & Accounting Support
Manage day-to-day office operations and communications for the Florida location.
Support the General Manager and local team with scheduling, reporting, and documentation.
Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash.
Maintain organized digital and physical filing systems for receipts, reports, and compliance records.
Enter and manage data in ServiceTitan for jobs, customers, and vendor accounts.
Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation.
Operational & Fleet Coordination
Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ oversight).
Maintain logs for company vehicles, fuel cards, and GPS trackers.
Assist in monitoring inventory of company assets, tools, and supplies.
Help reconcile company cards and ensure all receipts are submitted and filed properly.
Safety & Facility Support
Maintain inventory of PPE, uniforms, and safety supplies for the Florida location.
Coordinate with HQ on annual safety training, toolbox talks, and incident reports.
Support local property needs, including vendor communication for cleaning, landscaping, and office supplies.
Ensure the workspace remains organized, safe, and professional.
Qualifications
ServiceTitan experience required.
2–3 years of administrative or office management experience, preferably in a construction, plumbing, or pipe rehabilitation environment.
Working knowledge of basic accounting and financial processes.
Highly organized, independent, and capable of managing multiple priorities.
Strong attention to detail, honesty, and commitment to company standards.
Proficient with Microsoft Office (Excel, Outlook, Word).
Excellent communication skills and a customer-service mindset.
What We Offer
Be part of a growing company with a strong mission and supportive leadership
Competitive pay, benefits, and performance-based incentives
Real career advancement potential within a national trenchless organization
Work that makes a visible impact on communities and infrastructure
Join Our Team
If you're looking to build a career in a high-demand industry and value teamwork, reliability, and growth, we’d love to hear from you. Apply today to take the first step toward a future in trenchless technology.
