Position Summary
The Philanthropy Manager is a dynamic and essential leadership role responsible for driving the organization's fundraising success while providing high-level administrative and operational support directly to the Executive Director. This position is ideal for a proactive, highly organized professional who thrives in a dual role—balancing the strategic focus of resource generation with the meticulous execution of administrative tasks necessary to scale our mission. The successful candidate will be a collaborative partner to the ED and a primary steward of our donor and community relationships.
Key Responsibilities
I. Fundraising & Resource Development (Primary Focus)
Donor Cultivation: Manage and grow the donor pipeline, including identification, research, cultivation, solicitation, and stewardship of individual, corporate, and foundation donors.
Campaign Management: Plan, execute, and track fundraising campaigns (e.g., annual appeals, special events, Giving Tuesday, capital campaigns) to meet or exceed annual revenue goals.
Grant Writing: Research potential grant opportunities; write, submit, and manage grant proposals and reports in partnership with the ED.
Events Coordination: Oversee the planning, logistics, and execution of fundraising and donor appreciation events.
Marketing Support: Coordinate the production of fundraising appeals, impact reports, newsletters, and marketing materials to ensure consistent brand messaging and support development efforts.
II. Executive Support & Administrative Leadership
Executive Administration: Serve as the primary administrative partner to the Executive Director. Manage the ED’s complex calendar, schedule internal and external appointments (including major donor meetings), and coordinate travel arrangements.
Communication Management: Draft, edit, and proofread high-level correspondence, meeting agendas, and presentations for the ED and Board of Directors.
Donor Database Management: Own the donor database (CRM) integrity; ensure all gifts, pledges, contact information, and interactions are accurately logged and receipts are issued promptly.
Financial Coordination: Process invoices, expense reports, and departmental budgets related to fundraising activities; coordinate with the Finance team to reconcile development accounts.
Board Support: Assist the ED in preparing materials for Board and Committee meetings.
III. Marketing, Communications & Outreach
External Representation: Represent the organization professionally at community events, networking functions, and donor meetings alongside the ED.
Marketing/Website/Social Media: Assist with updating website content, drafting social media posts, and managing general communications in support of marketing and fundraising initiatives.
Required Qualifications
Minimum of 3–5 years of progressive experience in fundraising, development, non-profit administration, marketing or a related field.
Proven track record of success in securing donations, managing campaigns, and fostering strong donor relationships.
Exceptional organizational skills and meticulous attention to detail, with demonstrated ability to manage complex schedules and multiple concurrent projects.
Excellent written and verbal communication skills; ability to draft professional correspondence and compelling solicitation materials.
Proficiency with donor management software (CRM) and Microsoft Office Suite (Word, Excel, PowerPoint).
Demonstrated ability to maintain the highest level of confidentiality and professional integrity.
A passion for the organization's mission.
Compensation & Benefits
Salary range from $59,800 - $69,500
Our work is more than a job; it is a ministry of stewardship, excellence, and service. We believe that every administrative task, donor conversation, and marketing effort is an opportunity to honor God and serve our community with integrity.
To ensure we remain a unified and mission-focused team, we ask all team members to commit to the following values:
1. Biblical Stewardship We recognize that our time, talents, and the financial resources provided by our donors are a sacred trust. We commit to managing them with the highest level of accountability, honesty, and efficiency.
"Whoever is faithful in a very little is also faithful in much..." — Luke 16:10
2. Servant Leadership (The Heart of Service) Following the example of Christ, we lead through service. We treat every donor, volunteer, and community member with dignity, compassion, and respect, regardless of their status or contribution.
"Even as the Son of Man came not to be served but to serve..." — Matthew 20:28
3. Excellence as Worship We believe that doing our work well is a form of worship. Whether drafting a grant proposal, managing a complex calendar, or designing a newsletter, we strive for meticulous detail and professional excellence.
"Whatever you do, work at it with all your heart, as working for the Lord..." — Colossians 3:23
4. Unity and Gracious Communication We are committed to a workplace culture of peace and collaboration. We resolve conflicts directly and biblically, speaking to one another with grace and seeking the common good of the mission.
"Let your speech always be gracious, seasoned with salt..." — Colossians 4:6
5. Continuous Growth and Humility We remain coachable and open to feedback, recognizing that we are all growing in our professional skills and our spiritual walk. We approach our mistakes with honesty and our successes with humility.
