Accounting & Administrative Coordinator
Full-Time | Monday-Friday | In Person
At Trenchless Today, we're looking for someone who takes pride in getting the details right. Someone who enjoys creating order, keeping financial records accurate, staying one step ahead, and knowing their work directly contributes to the success of the entire company. If you're dependable, highly organized, naturally proactive, and take ownership of your responsibilities, you'll thrive in this role.
This is more than a bookkeeping position. You'll become an important member of our administrative team, helping maintain the financial health and day-to-day organization of a growing company.
If you're someone who notices the details others miss, enjoys creating order, and takes ownership of your work, we'd love to meet you.
Process Accounts Payable and Accounts Receivable
Enter invoices, bills, receipts, and financial transactions accurately
Complete bank and credit card reconciliations
Assist with month-end closing and financial reporting
Maintain organized and accurate financial records
Prepare reports for management
Assist with journal entries and general ledger maintenance
Maintain records for company vehicles, trailers, equipment, tools, and other assets
Track purchases, sales, warranties, repairs, and disposals
Maintain digital documentation and asset files
Ensure company records remain accurate and up to date
Receive, scan, categorize, and digitally organize receipts and documents
Order office supplies and monitor inventory levels
Coordinate with vendors and internal departments
Support leadership with administrative projects
Assist with improving office procedures and workflows
Help keep daily office operations organized and running efficiently
Required
Minimum 2 years of bookkeeping or accounting experience
Experience using QuickBooks Online
Strong understanding of Accounts Payable and Accounts Receivable
Experience performing bank reconciliations
Proficiency with Microsoft Excel and Microsoft Office
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to quickly learn new software and technology
Preferred
Experience with fixed asset tracking
Experience in the construction or service industry
Experience managing inventory or purchasing
Associate's or Bachelor's degree in Accounting, Business, or a related field
Within your first 90 days, you'll have:
Maintained accurate and organized bookkeeping records
Kept Accounts Payable and Accounts Receivable current
Organized all financial documentation for easy retrieval
Maintained accurate records for company assets and equipment
Helped improve at least one office process or workflow
Become a trusted administrative resource for company leadership
We believe in taking care of the people who help take care of our business.
Competitive hourly pay: $27-$35 per hour, based on experience
Company-paid Medical Insurance
Dental Insurance
Vision Insurance
Company-paid Life Insurance
401(k)
4% Company Match
Paid Time Off
Paid Holidays
Stable, year-round employment
Opportunity for long-term career growth
This position is ideal for someone who enjoys:
Keeping everything organized
Working with numbers and details
Creating systems that make work more efficient
Taking ownership without being micromanaged
Supporting a team in a fast-paced environment
Seeing the direct impact of their work on a successful business
If that sounds like you, we'd love to hear from you.
Please submit your resume along with a brief explanation of why you believe you'd be a great fit for this position.
