Job Posting: Office Assistant

Job Description

Delaware Camera Systems is excited to announce an opening for a full-time Office Assistant. As we continue to grow and expand our services, we require a dedicated individual to support our dynamic team. This vital position is suited for someone who thrives in a fast-paced environment and wishes to forge a career in administrative support. Please note, this is an onsite position and is not eligible for remote work. We are looking for a vibrant, business-focused individual who can help maintain and foster the growth of our enterprise.

The right candidate will play a fundamental role in the daily administrative operations, assisting management in various tasks, and contributing significantly to our growth objectives. If you are looking to join a forward-thinking company and have a direct impact on its success, this is your chance to be part of our promising team.

Duties and Responsibilities

• Answer and direct phone calls to relevant staff.
• Schedule meetings and appointments; maintain calendar events for management.
• Create quotes and invoices for client transactions and ensure they are sent timely.
• Assist in the preparation and organization of documentation and reports.
• Work on assigned projects aimed at business growth and expansion initiatives.
• Coordinate logistics for internal events and presentations.
• Handle incoming and outgoing correspondences and ensure items are distributed and stored appropriately.
• Provide clerical support to management and other staff.
• Maintain and ensure a clean and organize office environment daily.
• Manage supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Assist in the follow-up with clients when necessary.
• Support bookkeeping and budgeting procedures for the office.

Requirements

• Proven experience as an office assistant or in another relevant administrative role.
• Strong organizational and planning skills.
• Strong communication skills, both verbal and written.
• Pleasant and professional demeanor.
• Punctual, with a strong sense of time management.
• Proficiency in the Microsoft Office 365 suite of products.
• Ability to handle multiple tasks with attention to detail.
• Capability to work both in a team and independently when needed.
• Evidence of the ability to practice a high level of confidentiality.
• Excellent documentation skills.
• Bachelor’s degree in business administration, communications, or a relevant field preferred.