Job Description

Clarity Enterprises Inc, is excited to announce an open position for a Front Desk Receptionist at our Iowa office. We are seeking a dynamic and friendly individual to join our team, helping to uphold the professionalism and efficiency that Clarity is known for. This role is ideal for those who thrive in a vibrant, fast-paced work environment and are committed to providing outstanding customer service. Please note, this is a part-time position based in the office and is not a remote job opportunity.

As a Front Desk Receptionist, you will be the first point of contact for visitors and callers, playing a crucial role in setting a welcoming and positive tone for our business. The successful candidate will be someone who possesses a bubbly personality, enjoys interacting with people daily, and embraces the challenges of a busy environment.

Duties and Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Handle inquiries from the public and relay messages to appropriate staff members.
• Arrange travel and accommodations for staff members when necessary.
• Assist with the scheduling and planning of meetings and appointments.
• Perform miscellaneous clerical duties such as filing, photocopying, and transcribing notes.
• Provide excellent customer service, ensuring all interactions are handled with diplomacy and professionalism.
• Operate and maintain office machinery including printers, copiers, and fax machines.
• Keep reception area tidy and presentable with all necessary stationery and material.
• Assist with small project management, overseeing or participating in tasks aimed at improving office processes and environments.
• Process and distribute daily mail and other deliveries, and manage outgoing correspondence.

Requirements

• High school diploma or equivalent; further education in business administration or a related field is a plus.
• Familiarity with office equipment (e.g., fax machines, printers, phone systems etc.).
• Strong communication skills with the ability to interact with guests and staff at all levels.
• Ability to organize, multitask, prioritize, and work under pressure.
• High level of attention to detail and problem-solving skills.
• Possess a warm, personable nature and a can-do attitude.
• Competitive spirit, with the drive to meet and exceed assigned duties.
• Capability to make calls efficiently and effectively nurturing leads and interactions.