Job Posting: Administrative Assistant

Company: Against All Odds Distributing Inc.

Job Description

Against All Odds Distributing Inc. is excited to announce an opening for a Part-Time Administrative Assistant. This role is essential to the smooth operation of our dynamic team and offers a fantastic opportunity for an organized, proactive individual to thrive in a bustling work environment. Please note, this is an on-site position and is not eligible for remote work. The successful candidate will be joining a committed team, dedicated to excellence and efficiency in all aspects of our operations.

The Administrative Assistant will serve as a central figure in managing daily administrative tasks and ensuring effective communication within the office. This role is perfect for detail-oriented individuals who excel in structured, fast-paced settings.

Duties and Responsibilities

• Managing calendars and scheduling appointments for staff and management.
• Answering and directing phone calls to relevant staff members.
• Handling email correspondence and ensuring timely communication both internally and externally.
• Preparing and distributing essential documents, reports, and presentations to facilitate decision-making processes.
• Maintaining organized filing systems and records to support efficient office workflow.
• Arranging travel and accommodations for staff attending external meetings or conferences.
• Coordinating the logistics of meetings and conferences, including room bookings and technology setup.
• Managing inventories of office supplies and overseeing the maintenance of office equipment to avoid disruptions in the workplace.
• Performing data entry tasks and ensuring the accuracy of records kept.
• Handling basic accounting duties and financial transactions, dependent on individual role requirements.

Requirements

• Proven experience as an administrative assistant or similar role.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (particularly MS Word, Excel, and Outlook).
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• A keen eye for detail and a commitment to high-quality work.
• Capability to handle stressful situations and deadline pressures with composure.
• Experience in arranging travel and scheduling in a professional context.
• An Associate's degree in business administration or a related field is preferred but not required.