Executive Assistant/Client Coordinator

EXECUTIVE ASSISTANT & CLIENT COORDINATOR

Scottsdale | Neuwirth & Ashford CPAs PLLC10575 N 114th St, Suite 103, Scottsdale, AZ 85259

ABOUT US

Neuwirth & Ashford CPAs PLLC is a Scottsdale-based CPA firm serving approximately 2,000 individual and business clients. We are known for high-touch service, thoughtful communication, and a proactive approach to tax and financial guidance.

ROLE OVERVIEW

We are seeking a highly organized and proactive Executive Assistant & Client Coordinator to support the Managing Partner and help keep client work moving efficiently.

This role is ideal for someone who enjoys being the central point of coordination in a fast-paced, professional environment and takes pride in staying organized, responsive, and detail-oriented.

KEY RESPONSIBILITIES

• Manage and organize a high-volume email inbox, including drafting client responses for review
• Serve as a point of contact for client communication and ensure timely follow-up
• Track tax return status and follow up on open items with clients and team members
• Assist with document collection and client portal coordination
• Coordinate scheduling, meetings, and priorities
• Prepare and send client-facing communications and updates 
• Support internal workflow processes and deadlines
• Assist with general administrative and coordination tasks

WHAT WE’RE LOOKING FOR

• Strong organizational skills and attention to detail
• Clear, professional written communication skills
• Ability to manage multiple priorities and follow through consistently
• Proactive mindset with strong accountability
• Comfortable working in a deadline-driven environment
• Positive, team-oriented attitude 
• Prior experience in an administrative or client service role preferred

BENEFITS & PERKS

• Flexible scheduling and hybrid work environment
• Paid time off (pro-rated based on schedule)
• Supportive, team-oriented work environment

WHY THIS ROLE MATTERS

This role plays an important part in supporting leadership and improving the overall client experience. The right person will help bring structure, organization, and consistency to a busy and growing firm.

HOW TO APPLY

Please submit your resume along with a brief cover letter highlighting your experience with organization, communication, and managing multiple priorities.

In your cover letter, please include:

• A short example of how you stay organized in a fast-paced environment.
• Your experience handling email or client communication.
• Your general availability (days and hours)