Manage and maintain all project documentation, including RFIs, submittals, change orders, meeting minutes, and daily reports.
Track, log, and monitor contractor submittals to ensure timely review and distribution to design teams and project stakeholders.
Prepare, process, and follow up on Requests for Information (RFIs), ensuring prompt communication of responses to all relevant parties.
Update and maintain RFI and submittal logs in PMWeb, ensuring accuracy and compliance with project requirements.
Maintain organized hard-copy and electronic project files; oversee document and submittal management systems.
Work with contractors to ensure drawings and project documents are posted and updated in a timely manner.
Distribute documents, submittals, and RFIs for review; track review comments, compile responses, obtain management approval, and issue formal responses to contractors.
Coordinate with contractors, design teams, inspectors, and project managers to support clear and consistent information flow.
Assist in preparing construction meeting agendas, presentations, and action item logs.
Support field operations by coordinating with field engineers and superintendents to maintain alignment between project documentation and field activities.
Ensure proper filing, organization, and archiving of all project records in accordance with LAWA project standards.
Manipulate various electronic file formats to create exhibits, graphics, and supporting materials for meetings and presentations.
Perform additional project support duties as assigned, including attending and documenting project meetings, writing agendas and minutes, expediting processes, and maintaining expediting logs.
Hardware/Software Knowledge
Proficient in Microsoft Office Suite and Bluebeam
Experience with Project Management Implementation Systems; ability to work in PM Web preferred
Professional Experience Level/Other Qualifications
10 years or more experience, preferably on airport projects
Experience working on large team for complex projects.
Experience with various delivery methods, including Design-Bid-Build, Design+CMAR and Design/Build
Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations
Education/Training
Bachelor’s degree in Engineering, Architecture, Construction Management or other related technical field required
Licensed Engineer (Preferably by CA Board of Engineers) is preferred
Optional certifications may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certifications.
