Summary of Duties and Responsibilities:

Process, distribute, retrieve, maintain and archive all project related records received and sent by Los Angeles World Airport. Assist in managing project and program records, utilizing LAWA’s Project Management Information System, PMWeb, and hard-copy files.

The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

Essential Job Duties

The control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors. Manage flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.

Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.

Must be highly organized and detail oriented.

Must be a proactive, self-starter, with a results-oriented focus.

Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.

May be designated as a lead Document Control Technician on a project or element.

May be assigned training duties to train new staff on document controls procedures.

Other Required Duties:

Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.

Support for project teams in organizing workflows and approvals.

Participation in project meetings, as necessary.

Hardware/Software Knowledge:

Experience with Microsoft Office Suite and Adobe Acrobat is required.

Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.

Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

Mastery of Microsoft Office Suite and Adobe Acrobat Professional required

Professional Experience Level/Other Qualifications:

Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program highly desirable.

Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

Demonstrate proficiency with Microsoft Office suite of software products, Ex. Excel, Word, etc.

Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.

Effective oral and written communication skills.

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.

Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Must be detail oriented and highly organized

Previous experience in a construction environment is highly desirable.

Education/Training:

Two-year technical degree

5-10 years’ experience with document processing and data management. Document processing experience at large international airports preferred

Certification for document control professionals highly desirable