POSITION SUMMARY

The Sales/Estimating Coordinator plays a pivotal role in driving bid and proposal success. This position

coordinates internal and outsourced estimating/takeoff efforts, ensures timely and accurate submissions, and

manages client communications and CRM data. The ideal candidate is a detail-focused communicator with

strong coordination skills and experience in construction preconstruction or estimating processes.

ROLE AND RESPONSIBILITIES

Bid & Proposal Coordination

· Manage internal timelines and task assignments for all estimates and bids.

· Compile scopes of work, pricing breakdowns, and required documentation.

· Maintain and track a live bid calendar to ensure on-time submissions.

Outsourced Estimating Management

· Serve as the primary point of contact with outsourced takeoff and estimating partners.

· Clearly define scope, timelines, and deliverables for external vendors.

· Review deliverables for accuracy and completeness; oversee feedback loops and revisions.

Client & CRM Management

· Communicate proactively with clients and prospects during the bid process.

· Maintain accurate and up-to-date CRM entries, including project status, lead details, and follow-ups.

Process & Documentation Oversight

· Maintain standardized templates and filing systems for RFPs, proposals, and estimating documents.

· Drive process improvements to enhance estimating efficiency and consistency.

Administrative Support

· Provide overflow administrative assistance to the HR Manager, including document preparation,

scheduling, and internal communications.

· Support general office operations as needed, ensuring smooth workflow across departments.

 · Assist with onboarding documentation, meeting coordination, or other administrative tasks as assigned.

 QUALIFICATIONS AND SKILLS

 · 3+ years in construction coordination, estimating support, or similar preconstruction role

 · Proven ability to manage multiple deadlines and stakeholders, including outsourced vendors

 · Exceptional written and verbal communication skills

 · Advanced proficiency with Microsoft Office Suite; experience with CRM platforms (e.g., Buildertrend, Salesforce, Procore)

 · Familiarity with takeoff/estimating tools (e.g., PlanSwift, Bluebeam) is a plus

 · Excellent organizational and time-management abilities

 · Ability to balance multiple priorities and work independently.

 PREFERRED ATTRIBUTES

 · Experience coordinating both self-perform and subcontracted scopes

 · Proactive with a continuous improvement mindset

 · Comfortable with ambiguity and shifting priorities

 WORKING ENVIRONMENT

· Fast-paced, deadline-driven construction office setting

 · Regular collaboration with project business development, estimators, project managers, and external vendors

 · Self-starter with the ability to develop and refine processes independently in a newly established role

 · Occasional site visits or vendor meetings may be required

Pay range: $ 28.00-$32.00  DOE

We also offer the following benefits:

• Health insurance
• Dental insurance                                                     
• Vision insurance
• Life insurance                                                         
• 401K
• Holiday pay                                                           
• Paid time off                     
• Gain Sharing