Executive Assistant
About the Role
Paz Financial Consulting is seeking a detail-oriented Executive Assistant to provide high-level administrative and organizational support. This role helps ensure the executive’s day runs smoothly by managing schedules, coordinating communications, and handling time-sensitive tasks with professionalism and discretion.
Success in this position looks like dependable calendar management, clear communication, accurate follow-through on priorities, and a strong ability to handle competing demands while maintaining confidentiality.
Duties & Responsibilities
- Manage and maintain the executive’s calendar, including scheduling meetings, prioritizing requests, and coordinating availability.
- Prepare agendas, meeting materials, and supporting documents to ensure meetings run efficiently.
- Coordinate internal and external communications, including email and phone correspondence, while maintaining a professional tone.
- Arrange travel and logistics as needed, including itineraries, confirmations, and relevant documentation.
- Handle document management tasks such as organizing files, updating records, and ensuring information is readily accessible.
- Track action items and follow-ups to support timely completion of priorities.
- Support with routine administrative operations, including data entry, formatting documents, and maintaining organized workflows.
- Assist with preparing reports, presentations, and correspondence with accuracy and attention to detail.
- Maintain confidentiality of sensitive information and exercise sound judgment in handling requests.
- Support special projects and ad hoc requests as assigned, adapting quickly to changing needs.
Requirements
- Education: High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Experience: Typically 2+ years of administrative or executive assistant experience.
- Proficiency with common office software, including Microsoft Office or equivalent productivity tools (Word, Excel, PowerPoint).
- Strong calendar management skills and experience coordinating meetings and schedules.
- Ability to manage multiple priorities while maintaining accuracy and timeliness.
- Excellent written and verbal communication skills with a professional, inclusive approach.
- Strong organizational skills, attention to detail, and reliable follow-through.
- Comfort working with confidential information and exercising discretion.
- Professional demeanor and the ability to collaborate effectively with internal and external stakeholders.
Benefits
- Competitive hourly compensation: $26 – $32 per hour
- Paid time off (PTO) and paid holidays (as applicable)
- Health insurance options (medical, dental, and vision, as applicable)
- Retirement savings plan options (as applicable)
- Wellness support and resources (as applicable)
- Opportunities for skill development and career growth within the organization
