Accounts Payable Specialist
About the Role
Paz Financial Consulting is seeking an Accounts Payable Specialist to manage day-to-day vendor payment processes with accuracy and consistency. This role supports the finance function by ensuring invoices are received, reviewed, approved, and processed in a timely manner.
Success in this position means maintaining clean, well-documented payment records, resolving invoice discrepancies efficiently, and helping the team meet payment deadlines while supporting strong internal controls.
Duties & Responsibilities
- Process incoming vendor invoices and payment requests in accordance with established policies and approval workflows.
- Verify invoice details, including amounts, quantities, dates, vendor information, and applicable terms.
- Match invoices to purchase orders and receiving documentation when required.
- Review and resolve invoice discrepancies, including missing documentation, billing errors, and duplicate invoices.
- Maintain accurate accounts payable records and ensure invoices are properly coded and categorized.
- Prepare and schedule vendor payments to align with due dates and cash flow priorities.
- Reconcile accounts payable balances and support month-end close activities as needed.
- Communicate with vendors and internal stakeholders to obtain approvals and necessary documentation.
- Assist with audit readiness by maintaining organized documentation and supporting compliance requirements.
- Monitor and track invoice status to ensure timely processing and minimize late payments.
Requirements
- Education: High school diploma or equivalent; additional coursework or certification in accounting or finance is a plus.
- Experience: 2+ years of accounts payable or related finance experience.
- Proficiency with accounting systems and invoice/payment workflows.
- Strong working knowledge of invoice processing, vendor management, and basic reconciliation concepts.
- Experience using tools such as Microsoft Excel and/or other finance/accounting software.
- Ability to maintain accuracy while handling multiple invoices and deadlines.
- Strong attention to detail and commitment to data integrity.
- Excellent organization and time-management skills.
- Clear, professional communication skills for collaborating with vendors and internal teams.
- Inclusive, service-oriented mindset and the ability to work effectively across functions.
Benefits
- Health insurance options
- Paid time off (PTO), including holidays
- Retirement savings plan options
- Professional development and career growth opportunities
- Wellness initiatives and employee support resources
- Competitive compensation: $55,000 – $68,000 / year
