We're looking for a Listing Coordinator who thrives on keeping projects moving and people accountable. The core of this role is managing everything that happens between a signed listing agreement and a home hitting the market — coordinating vendors, managing timelines, communicating with sellers, and making sure every detail is handled so our agents can focus on clients. If you're someone who naturally follows up, negotiates without being asked, and keeps five things moving at once without losing track of any of them, this role was built for you.

This is a full-time, hybrid position based in the Bay Area.

At OWN Real Estate, we help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience.

RESPONSIBILITIES

• Serve as the primary point of contact for sellers throughout the pre-listing process, keeping them informed, confident, and clear on next steps
• Identify, vet, and build relationships with vendors including stagers, photographers, inspectors, contractors, and cleaners
• Solicit, compare, and negotiate quotes from vendors to get the best value for our sellers
• Schedule and coordinate all pre-market work — staging, photography, repairs, inspections, and cleaning — ensuring everything happens on time and in the right order
• Own the pre-listing timeline for every active listing, proactively identifying bottlenecks and solving them before they delay the launch
• Communicate regularly with agents and leadership on listing status, open items, and any issues that need escalation
• Track project budgets, vendor invoices, and expenses for each listing
• Produce clear, concise status reports for leadership on all active listings in the pipeline
• Maintain vendor relationships and keep an updated roster of preferred vendors with performance notes
• Coordinate MLS submission and marketing asset delivery in partnership with our marketing team

QUALIFICATIONS

• 2+ years in a project coordination, vendor management, or operations role — real estate experience strongly preferred but not required
• Proven ability to manage multiple projects simultaneously without missing deadlines
• Strong negotiator who can get competitive pricing without burning vendor relationships
• Clear, professional communicator — with sellers, vendors, and internal team members
• Highly organized with sharp attention to detail and reliable follow-through
• Proactive by nature — you identify what needs to happen and handle it without waiting to be asked
• Comfortable producing status updates and reports for leadership
• Familiarity with transaction management tools, CRMs, or project management software a plus
• Bay Area market knowledge preferred