Job Opening: Senior Administrative Assistant

Aiding With Care Health Services, INC

Job Description

Aiding With Care Health Services, INC, an esteemed leader in the home health care industry, is excited to announce a vacancy for a Senior Administrative Assistant. This vital role is designed for a highly organized and dynamic individual looking to further their career in a robust health care setting. The position is Full-Time and based on-site at our headquarters, as this is not a remote job opportunity. We are seeking a candidate who thrives in a fast-paced environment and is prepared to manage operations smoothly and efficiently.

This role is critical in enabling the smooth operation of our administrative functions and requires a deep understanding of the complexities associated with home health care management. The ideal candidate will have a proven track record of success in administrative roles within the home health agency sector, showcasing a strong ability to handle multifaceted administrative tasks directly tied to client care and internal coordination.

Duties and Responsibilities

• Coordinate and manage schedules for health services staff ensuring optimal staffing levels across various shifts.
• Maintain comprehensive and accurate records of operational procedures and client interactions.
• Oversee administrative budgeting and expenditure, ensuring resources are used efficiently.
• Facilitate communication across departments to promote a seamless flow of information concerning client care and staff management.
• Implement and monitor compliance with health care policies and regulations, ensuring all practices meet legal standards.
• Prepare detailed reports on departmental activities and progress for senior management review.
• Assist in the implementation of new systems and processes to improve operational efficiency.
• Manage and resolve any issues arising from operational processes or in the administrative team.
• Handle confidential information with discretion and in accordance with privacy laws.
• Lead and participate in meetings, workshops, and continuing education sessions to remain informed in all aspects of home health care management.

Requirements

• Proven experience as an administrative assistant in a HOME HEALTH AGENCY setting, with senior-level experience strongly preferred.
• MUST BE ABLE TO COORDINATE STAFFING effectively and efficiently.
• Strong team player with the ability to work harmoniously with a diverse range of healthcare professionals.
• A go-getter attitude, proactive and driven to excel in a high-stakes environment.
• Friendly personality, capable of engendering trust and building strong interpersonal relationships.
• Excellent organizational skills, with an ability to prioritize time-sensitive assignments.
• Proficient in Microsoft Office applications and familiar with healthcare management software.
• Knowledge of healthcare regulations and compliance requirements related to home health care.
• Superior written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Commitment to maintaining confidentiality and security of sensitive company information.
• Must be available for full-time work and on-site duties as this is not a remote position.