Job Opening: Receptionist at Complete Logistical Services

Job Description

Complete Logistical Services is excited to announce an open position for a full-time Receptionist within our dynamic team. This pivotal role is situated at the heart of our operations, ensuring smooth communication and effective management of our front desk responsibilities. As we continue to grow and expand our reach, we seek a dedicated individual who can contribute to maintaining our high standards of operational excellence and customer interaction. This is not a remote job and requires the successful candidate to be present at our office to carry out daily responsibilities.

The role of a Receptionist at Complete Logistical Services involves a range of tasks designed to support our team and assist clients efficiently. The position demands a proactive approach to managing schedules, handling client inquiries, and providing administrative support. It offers an excellent opportunity to develop interpersonal and organizational skills in a professional setting.

Duties and Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Announce clients as necessary.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Answer phones in a professional manner, and routing calls as necessary.
• Assist colleagues with administrative tasks.
• Perform ad-hoc administrative duties.
• Schedule appointments.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
• Provide excellent customer service.
• Scheduling of meeting rooms.
• Be a host and manage the overall ambiance of the reception area.
• Manage incoming and outgoing mail and email.
• Prepare meeting and training rooms.
• Error-free data entry and management.

Requirements

• High school diploma or general education degree (GED) required.
• Associate’s or bachelor’s degree in a related field preferred.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Ability to work under strict deadlines.