Join Our Team at Carolin Shining

Carolin Shining, a respected leader in the industry, is excited to announce an excellent opportunity for a dedicated and organized Administrative Assistant to become part of our growing team. This is a full-time position that offers flexibility to work either onsite at our office location or remotely from home, depending on the candidate’s preference and location.

Whether you're just beginning your professional journey or bring years of experience, we welcome individuals who are proactive, detail-oriented, and eager to contribute to a collaborative and supportive work environment.

As an Administrative Assistant, you will play a vital role in supporting the daily operations of the company. You'll help ensure smooth and efficient workflows, while working alongside experienced professionals in a dynamic business setting.

Key Responsibilities:

• Manage and maintain schedules, appointments, and travel arrangements

• Coordinate virtual and in-person meetings and company events

• Take minutes during meetings and distribute accordingly

• Handle incoming calls and emails in a professional and timely manner

• Organize and maintain both digital and physical filing systems

• Prepare, edit, and format documents, reports, and presentations

• Monitor and order office supplies; manage inventory if onsite

• Support project coordination and administrative tasks

• Assist with basic bookkeeping and budget tracking

• If onsite: Welcome visitors and manage front-desk responsibilities

• Ensure smooth functioning of office equipment and services

• Collaborate with internal teams to support various department needs

• Maintain confidentiality and adhere to all company policies

What We’re Looking For:

We are open to candidates at all levels of experience. Training and mentorship will be provided to the right individual.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)

• Prior experience as an Administrative Assistant or in a similar administrative role is a plus, but not required

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong written and verbal communication skills

• Excellent organizational, time management, and problem-solving abilities

• Ability to work independently and as part of a remote or onsite team

• A positive, professional attitude and willingness to learn

Why Join Carolin Shining?

• Flexible work options – onsite or remote

• Friendly, inclusive, and team-oriented culture

• Opportunities for professional development and career advancement

• Supportive work environment with experienced mentors

• Competitive compensation and benefits package

• A role where your contributions are valued and make a real impact