Job Description
REOD Construction & Facilities Maintenance LLC, a leader in the construction and facility maintenance industry, is excited to announce a job opening for a dedicated Office Manager at our headquarters. This full-time position is an excellent opportunity for individuals who thrive in dynamic and fast-paced environments. The selected candidate will play a pivotal role in maintaining the operational efficiency and effectiveness of our office routines and administrative supports. Please note, this opportunity is not eligible for remote work and requires the candidate to be on-site at our office location.
As an Office Manager, you will be responsible for ensuring the smooth operation of our office, including supervising administrative staff and coordinating various office tasks and functions to ensure organizational effectiveness and efficiency. Your role is crucial in fostering a productive workspace where all teams can excel and achieve their objectives. This position calls for a highly organized, proactive, and dependable individual who can manage multiple tasks simultaneously and uphold the standards of professionalism expected at REOD Construction & Facilities Maintenance LLC.
Duties and Responsibilities
- Responsible for the day-to-day office functions.
- Manage office supplies stock and place orders as necessary.
- Supervise administrative staff and divide responsibilities to ensure performance.
- Maintain the office condition and arrange necessary repairs.
- Organize office operations and procedures to ensure organizational effectiveness.
- Coordinate with IT Department on all office equipment ensuring functionality.
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
- Partner with HR to update and maintain office policies as necessary.
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors and service providers.
- Ensure the security, integrity and confidentiality of data.
- Maintain a safe and secure working environment.
- Handle customer enquiries and complaints.
- Manage internal staff relations.
Requirements
- Must have a Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in managing office operations or administrative staff.
- Must be able to type at least 60 words per minute.
- Proficient in using Microsoft Office Suite, with at least 60% proficiency in Microsoft Excel.
- Strong problem-solving skills and the ability to think critically.
- Proven ability to manage multiple tasks or projects at one time.
- Excellent organizational and time management skills.
- Outstanding communication and interpersonal abilities.
- Excellent leaderships skills and the ability to inspire others.
- Attention to detail and a high level of accuracy in all work.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Familiarity with email scheduling tools, like Email Scheduler or Boomerang.
- Ability to maintain a strict level of confidentiality.
- Additional certification in Office Management is a plus.
