Assistant Buyer Specialist

Job Title: Assistant Buyer Specialist 

Department: Procurement

Reports To: Applications Buyer

Location: Tempe, AZ (On-site, required)

Employment Type: Full-Time/Non-Exempt

Hourly Rate: $19.00 - $21.00/hr

ABOUT BRANDED BILLS

Branded Bills is a fast-growing, innovative company specializing in high-quality, custom headwear and apparel. We pride ourselves on creating unique products that combine style, comfort, and exceptional craftsmanship. Our dedication to excellence has earned us a reputation as a trusted provider of branded merchandise for businesses, organizations, and individuals. We're looking for team players who are eager to collaborate, can be flexible in a fast-paced environment, and who are forward-thinking innovators willing to push past the status quo. 

ROLE SUMMARY

The Assistant Buyer Specialist supports the procurement team by managing custom orders from sales order to delivery. This role reviews and verifies order details in our ERP system, places orders with domestic and overseas vendors, and tracks production and shipments so customer orders arrive accurately and on time. The ideal candidate is highly detail-oriented, organized, and comfortable communicating with internal teams and external partners every day.

KEY RESPONSIBILITIES

Order Management

• Pull and review sales orders for assigned sales channels in NetSuite.

• Verify order accuracy against design specifications and artwork, including product, colors, decoration, sizing, and quantities.

• Work with sales representatives to resolve discrepancies or missing information before orders are placed.

• Prepare and submit purchase orders to vendors with complete and accurate specifications.

Vendor & Shipment Coordination

• Serve as a point of contact for vendors on order details, production status, and timelines.

• Track orders through production and transit, and update shipping and tracking information in NetSuite.

• Identify potential delays early and communicate them to sales, warehouse, and leadership.

• Coordinate with the warehouse on incoming shipments and receiving.

Artwork & Specification Review

• Use Adobe Illustrator to review design sheets and confirm decoration sizing and placement before production.

• Flag artwork or specification issues to the appropriate teams.

Record keeping & Reporting

• Keep order, shipment, and vendor communication records accurate and up to date.

• Track open orders and report on order status, on-time delivery, and vendor issues.

• Suggest process improvements that reduce errors and speed up order turnaround.

QUALIFICATIONS

• High school diploma or equivalent.

• 1+ year of experience in purchasing, order management, or supply chain.

• Experience with NetSuite or a similar ERP system preferred.

• Working knowledge of Adobe Illustrator and or Excel.

• Exceptional attention to detail and accuracy.

• Strong written and verbal communication skills for working with sales teams, vendors, and the warehouse.

• Ability to manage a high volume of orders and meet tight deadlines.

• Experience with custom or decorated apparel or headwear is a plus.

What We Offer

•      Competitive pay commensurate with experience

•      Comprehensive medical, dental, and vision benefits

•      401(k) with tiered company match and profit sharing

•      Paid PTO

•      Employee discount on all Branded Bills products

•      Parental leave

Branded Bills is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.