Job Title: Project Administrator - Permitting
Location: Hamilton, NJ
POSITION DESCRIPTION
Alpha 3 is seeking an administrative professional to provide administrative and project support to engineering and project teams, with a focus on permitting coordination, documentation, scheduling, and communication. This role coordinates with internal teams, clients, subcontractors, and regulatory agencies to help keep projects organized and on schedule. This is a full-time position with a hybrid work schedule. Three days per week (typically Tuesday-Thursday) are expected to be in the office and two days per week from home. Preferred office location Hamilton, NJ.
RESPONSIBILITIES
- Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
- Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
- Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
- Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
- Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
- Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
- Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
- Support office procedures, project management team, meetings, functions, and other administrative needs as required.
REQUIRED QUALIFICATIONS
- Associate’s or Bachelor’s degree preferred.
- 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
- Strong organizational, communication, and time-management skills.
- Detail-oriented with the ability to manage multiple projects and deadlines.
- Proficient in Microsoft Office Suite.
- Ability to work independently and effectively coordinate with multidisciplinary teams.
Salary will be determined based on the qualifications and experience of the applicant.
Available benefits include:
- Health/Dental/Vision (75% of premiums company-paid)
- 401(k) (5% company match)
- 10 Paid Holidays
- 20 Paid-time-off days
Alpha 3 is focused on delivering management and technical services to companies that own, operate, or develop infrastructure assets, particularly in the energy industry. We deliver services including: Business Administration, Business Consulting, Commissioning Support, Construction Management, Engineering & Design, Operations Management, Project Controls, Project Management, and Training.
Alpha 3 is an Equal Opportunity Employer.
