Position Overview:

As the Bookkeeper / Office Assistant at Grateful Painting, LLC, you will serve as a critical support pillar for the overall business operation. This dual role position blends the precision and accountability of financial management with the versatility and efficiency of administrative coordination. You will be entrusted with maintaining clean, timely, and accurate financial records while also ensuring the daily administrative and communication needs of the company are handled with professionalism and discretion.

 This is a high-trust role requiring self-motivation, attention to detail, and proactive communication. You will often work independently but in close alignment with the Sales, Operations and CEO to provide key insights, updates, and support across a range of business functions. This position plays a direct role in keeping our operations smooth, scalable, and client focused.

Key Responsibilities:

Bookkeeping:

• Manage accounts payable and receivable in QuickBooks Online
• Track job costs and maintain accurate project financial records
• Prepare monthly Profit & Loss, Balance Sheet, and Cash Flow statements
• Ensure timely and accurate invoices to clients 
• Follow-up on outstanding payments
• File and organize all receipts, bills, and vendor records 

Office Assistant:

• Manage payroll entries and coordinate with third-party payroll services
• Maintain digital filing systems for contracts, insurance, and job documentation

• Maintaining subcontractors’ documentation
• Various Administration Task 

Skills:

• Attention to Detail

• Excellent Verbal and Written Communication 

• Organizational
• Integrity 
• Analytical and Reporting
• Flexibility 
• Dependability

Qualifications:

• Highschool Diploma or GED required. 
• Degree in Business Administration, Finance, Economics, or related field desired. 
• 3+ years’ experience in Bookkeeping and Office Administration

• Valid driver’s license and clean driving record

• Bilingual is a plus 

 Compensation & Benefits:

• Competitive Pay
• Performance-based bonus structure
• Growth Opportunities

If you’re ready to make a meaningful impact and help steer a company that values craftsmanship and character, we’d love to hear from you. We’re excited to find someone who shares our values and is ready to help us scale with integrity and purpose.