1. OverviewThe Human Resources Specialist supports the day-to-day HR operations of the organization. This role focuses on administrative HR tasks, employee support, recruitment assistance, compliance, and maintaining accurate employee records while ensuring HR policies and procedures are followed.

2. Key ResponsibilitiesRecruitment Support Assist with job postings on job boards and internal systems

Screen resumes and schedule interviews

Coordinate communication with candidates throughout the hiring process

Support onboarding and offboarding activities

HR Administration Maintain accurate and up-to-date employee records and files

Process new hire paperwork and employment documentation

Track employee attendance, PTO, and leave requests

Support HR systems and databases

Employee Support Serve as a point of contact for basic employee questions

Assist employees with HR-related inquiries (policies, benefits, payroll processes)

Escalate complex employee relations issues to the HR Manager

Compliance & Documentation Ensure HR documentation is complete and compliant with labor regulations

Assist with audits, compliance reviews, and internal reporting

Support confidentiality and data protection standards

Payroll & Benefits Assistance Assist with payroll data collection and verification

Support benefits enrollment and employee benefits administration

Coordinate with accounting or payroll providers as needed

Training & HR Programs Assist in coordinating training sessions and employee development programs

Track completion of required trainings

Support performance review cycles and HR initiatives

3. Deliverables Accurate and organized employee records

Timely recruitment and onboarding support

Properly documented HR processes

Efficient employee support and communication

Compliance-ready HR documentation

4. Authority & Decision-Making Authority to handle routine HR tasks and employee requests

Ability to recommend process improvements to the HR Manager

No authority to make final disciplinary or termination decisions

5. Reporting Structure Reports directly to the Human Resources Manager or designated leadership

Works closely with recruitment, accounting, and operations teams

6. Performance Expectations High accuracy and attention to detail

Timely response to employee and candidate inquiries

Strong organizational and communication skills

Consistent compliance with company policies and procedures