Job Title: Part-Time Bookkeeper

Department: Finance Reports 

To: Executive Director or Designee

Location: Remote (Eatonville, FL-based organization)

Status: Part-Time (up to 10 hours/week) | Non-Exempt 

Compensation: Competitive hourly rate, commensurate with experience

Immediate Hire

About HELP CDC

HELP CDC is a HUD-approved housing counseling agency based in Eatonville, Florida. We empower individuals and families through high-quality financial education, housing counseling, and support for legacy homeownership. We are committed to confidentiality, professionalism, and collaboration in a supportive, remote work culture.

Position Summary

We are seeking an experienced and trustworthy Part-Time Bookkeeper to manage financial transactions, maintain accurate records, and support leadership in financial decision-making. The ideal candidate is highly organized, detail-oriented, and proficient in QuickBooks Online. This remote position offers flexible hours, with the expectation of availability during traditional business hours for weekly check-ins and ad hoc requests.

Key Responsibilities

Accounting & Recordkeeping

• Post daily financial transactions in QuickBooks Online
• Maintain accurate documentation using ShareFile and Adobe Acrobat
• Process invoices, bills, bank deposits, and payments
• Reconcile bank and credit card accounts monthly

Accounts Payable/Receivable

• Monitor and manage AP/AR to ensure timely payments and collections
• Prepare and process accurate invoices
• Track outstanding balances and follow up as needed

Payroll Support

• Assist in payroll preparation and processing via Paychex Flex
• Verify hours and prepare reports for final approval
• Respond to payroll-related inquiries and maintain records

Budget & Grant Tracking

• Support budget creation and grant expense tracking
• Monitor expenditures by funding source to ensure compliance

Financial Reporting & Audit Support

• Prepare monthly, quarterly, and annual financial reports
• Generate profit and loss statements and balance sheets
• Assist with audit prep and provide documentation to auditors

Compliance & Confidentiality

• Adhere to internal controls and nonprofit accounting standards
• Maintain strict confidentiality regarding all financial matters
• Report any conflicts of interest or breaches of confidentiality immediately

Qualifications

Required

• ~3 years of experience in bookkeeping or related financial role
• ~3 years of hands-on QuickBooks Online experience
• Proficiency in Microsoft Excel, Word, and Adobe Acrobat
• Strong time management and communication skills
• Ability to work independently and meet firm deadlines
• High school diploma or equivalent
• Must be eligible to work in the U.S.
• Must be available for weekly meetings and communications during business hours

Preferred

• Experience with nonprofit or grant accounting
• Familiarity with Paychex Flex and ShareFile
• Experience with HUD-related programs or housing organizations

Technology Requirements

• Reliable computer with high-speed internet
• Webcam and microphone for virtual meetings
• Dual monitors recommended

Benefits

• Fully remote position
• Flexible working hours (5–10 hours/week)
• Competitive hourly wage based on experience
• Mission-driven, supportive work environment

Next Steps

Qualified applicants will be invited to complete a QuickBooks Online assessment with mock bookkeeping tasks as part of the interview process.

Apply now, to join a community-driven organization making a lasting impact on families and financial futures!