Position Title: Orientation & Onboarding Coordinator
Employment Type: Full-Time
Location: Owatonna, MN
Department: Safety / Recruiting
Reports To: Director of Safety & Compliance

Position Summary
The Orientation & Onboarding Coordinator is responsible for delivering a smooth, organized, and positive experience for all new hires—primarily drivers, but also office and shop staff as needed. This role oversees the full onboarding process, conducts new hire orientation, and ensures all DOT and company compliance requirements are met.

When onboarding volume is low, this position supports the Recruiting Department by screening applicants, building candidate relationships, and helping maintain a strong pipeline. The role also assists with creating new hiring ads and simple recruiting videos to support talent attraction efforts.

Key Responsibilities
Orientation & Onboarding (Primary Function)

• Lead all new hire orientation sessions, including company policies, safety protocols, and operational expectations.
• Manage new hire scheduling for drug tests, physicals, road tests, and training sessions.
• Prepare all orientation materials, forms, badges, and company-issued equipment.
• Ensure all compliance documents are completed accurately (I-9, W-4, CDL documents, release forms, MVR, PSP, Clearinghouse, etc.).
• Coordinate with multiple departments (Safety, Dispatch, Payroll, Shop, HR) to ensure drivers are fully set up before dispatch.
• Maintain onboarding checklists and perform follow-up check-ins through the new hire’s first 90 days.

Recruiting Support (When Onboarding Load Is Light)

• Source and screen driver candidates through job boards, referrals, and social media.
• Conduct initial qualification calls and clearly communicate job expectations.
• Update candidate statuses and notes in the recruiting system (Tenstreet or similar).
• Help schedule orientations and maintain accurate weekly class planning.

Hiring Ads & Recruiting Videos

• Create and post job advertisements for open positions across multiple platforms (Indeed, Facebook, Craigslist, company website, etc.).
• Develop simple recruiting videos highlighting company culture, equipment, pay packages,or driver testimonials.
• Collaborate with recruiting and management teams to ensure messaging is accurate and appealing.
• Track performance of ads and adjust content as needed to improve lead generation.
• Help maintain a consistent brand and professional image in all recruiting materials.

Administrative & Compliance

• Keep all orientation and onboarding materials current with regulatory updates.
• Maintain accurate onboarding and DQ file documentation for DOT audit readiness.
• Assist the Safety Department with document tracking (license, med cards, endorsements)as needed.

Qualifications

• Experience in trucking, HR, recruiting, or safety preferred.
• Understanding of DOT regulations and driver qualification processes.
• Strong communication, presentation, and interpersonal skills.
• Organized, detail-oriented, and able to manage multiple priorities.
• Comfortable creating basic video content using a smartphone or editing apps (no advanced video experience required).
• Experience with Tenstreet, Samsara, or similar systems is a plus.

Schedule & Work Environment

• Full-time, on-site position.
• Monday–Friday, with flexibility around orientation weeks.
• May require occasional communication with candidates outside regular hours.

Compensation & Benefits

• Competitive hourly or salary compensation.
• Health, dental, vision, PTO, paid holidays.
• Retirement plan with company match.
• Company-provided technology and training.