Operations/Office Manager

GroHR is excited to announce an opening for the role of Operations/Office Manager. This integral position is designed for individuals who thrive in managing diverse operations and administrative tasks within a dynamic work environment. As a full-time, on-site job, the chosen candidate will play a crucial role in streamlining our office operations and enhancing internal processes to support our team and overall business objectives.

Taking on the Operations/Office Manager role with us means joining a company committed to professional development and operational excellence. You will not only maintain but improve the foundational systems that keep our office running smoothly. This is not a remote job; it requires your presence on-site, where you can directly impact the effectiveness of our operational procedures.

Duties and Responsibilities

• Oversee daily office operations and ensure the office functions smoothly.
• Manage general administrative activities, including but not limited to handling correspondence, managing office supplies, and maintaining office equipment.
• Develop and implement office policies and procedures to improve efficiency.
• Supervise administrative staff, providing guidance and training as needed.
• Foster a conducive work environment and maintain professional office standards.
• Coordinate with IT department on all office equipment and software needs, ensuring timely updates and troubleshooting.
• Assist with budget preparation for office supplies and other expenditures.
• Liaise with HR to ensure efficient payroll processing, employee onboarding, and implementation of company policies.
• Manage relationships with vendors, service providers, and landlords; negotiate contracts to optimize delivery and cost-saving opportunities.
• Handle emergency issues that arise and escalate them to the appropriate channels in a timely manner.
• Organize and archive office documentation effectively, maintaining confidentiality and accessibility for authorized staff.
• Ensure compliance with health and safety regulations regarding the office environment.
• Support the planning and execution of company events and meetings.

Requirements

• Bachelor’s degree in Business Administration, Management, or relevant field.
• A minimum of 5 years experience in office management, operations, or a similar role.
• Strong leadership and decision-making skills.
• Excellent organizational and multitasking abilities.
• Outstanding verbal and written communication skills.
• Adept at planning and coordinating logistic operations within the office.
• Proficiency in Microsoft Office Suite, CRM, and office management software.
• Knowledge of HR functions, including basic labor laws and payroll practices.
• Ability to handle confidential information with discretion and integrity.
• Must be proactive, with an enthusiastic approach to continuous improvement.
• Strong problem-solving skills, with an ability to make sound judgments in a fast-paced environment.
• Experience in handling budgets and expenses.
• Superior attention to detail.