Job Posting: Administrative Assistant/Appointment Setter

Job Description

J.B. Solutions of Florida, Inc is excited to announce a rewarding opportunity within our dynamic team for an Administrative Assistant/Appointment Setter. This part-time role is crucial for enhancing our operational capabilities and providing substantial support to our managerial staff. Located in our central Florida office, this position is ideal for individuals eager to engage directly with a team dedicated to excellence. Please note, this is not a remote job opportunity.

The selected candidate will play a pivotal role in managing daily administrative tasks and setting appointments critical to the operational workflow of our organization. This position requires a highly organized and proactive professional, capable of managing multiple responsibilities in a fast-paced environment.

Duties and Responsibilities

• Set up appointments for interviews and other official meetings.
• Perform data entry tasks to ensure all client information is correctly documented and updated as necessary.
• Contribute to the efficient running of the office by performing general office maintenance tasks.
• Answer and direct phone calls to pertinent departments.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• File and organize paper and electronic documents, such as emails, reports, and other administrative records.
• Handle sensitive information in a confidential manner.
• Coordinate the flow of information both internally and externally.
• Conduct research and prepare presentations or reports as assigned.

Requirements

• High school diploma or equivalent; further training or certification in office management is a plus.
• Proven experience in an administrative or appointment setting role.
• Computer savvy with proficiency in MS Office applications (especially MS Excel and MS PowerPoint).
• Excellent phone etiquette and ability to manage multiple lines.
• Strong organizational and planning skills.
• Ability to work under strict deadlines.
• Coachable with a keen interest in receiving feedback and developing skills.
• Enthusiastic and positive attitude, promoting a productive workplace environment.
• Punctuality and reliability, with a professional demeanor.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.