About the Company

The Gibson Division of Catalis Dental Lab Partners is a distinguished full-service dental lab located in the heart of Gainesville, GA. Specializing in Crown & Bridge, Flexible & Traditional Partials, Implants, Full Denture, and Orthodontic Appliances, we pride ourselves on delivering exceptional service and quality products to our clients. As an employer, Gibson Dental fosters a supportive atmosphere where team members thrive and advance their careers. Join us in our commitment to excellence and become a valued member of our team.

Basic Function:

The Accounts Payable Specialist is responsible for managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. This is a high-volume invoice processing environment within the dental lab services industry. This is an in-person role. 

Responsibilities:

(Note: The following duties are typical of those performed by this role. Other related duties may also be performed. Incumbents may not necessarily perform all the duties listed.)

• Processing vendor invoices
• Work to build relationships with employees and vendors. 
• Process and review invoices, ensuring accuracy and proper authorization.
• Verify and reconcile vendor statements and resolve discrepancies.
• Enter and code invoices in the accounting system.
• Management and maintenance of new vendor accounts, including the update and upkeep of W-9 files.
• Prepare and process payments via checks, ACH, and wire transfers.
• Maintain records of all accounts payable transactions.
• Communicate with vendors and internal departments regarding payment inquiries.
• Assist with month-end closing processes, including accruals and reconciliations.
• Ensure compliance with company policies and financial regulations.
• Form 1099s, including quarterly review to identify missing information
• Support audits by providing necessary documentation and reports.
• Continuously improve accounts payable processes for efficiency.
• Other duties may be applicable as business needs may dictate and as assigned by management.

Requirements

Education/Experience:

• High school diploma or general education degree (GED)
• 2+ years’ experience in corporate AP 
• Experience using accounting/ERP software in a fast paced environment 

Skills

Competency with technology, basic data entry skills, comfortable with math and calculations, good listening and communication skills and attention to detail. Time and process management, including ability to prioritize multiple simultaneous deadlines, set priorities, and work under pressure. Excellent oral & written communication skills and the ability to resolve misunderstandings and errors in a diplomatic manner. Comfortable with Excel spreadsheets.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability:

Ability to solve practical problems. Ability to interpret a variety of instructions.

Work Environment:

The role primarily involves working at a desk with frequent use of a computer, phone, and standard office equipment such as printers and scanners. Employees may interact with team members, vendors, and other departments regularly. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Fully in-office role, 5 days per week on site in Gainesville, GA office.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and ability to adjust focus.

Why Join Us:

• Competitive salary and benefits.
• Opportunity for growth in a dynamic and innovative dental lab partner.
• Work in a collaborative, patient-focused environment.