Job Posting: Police Records Manager

Job Description

The Cow Creek Band of The Umpqua Tribe of Indians is currently seeking a qualified professional to join our Law Enforcement team in a pivotal role as a Police Records Manager. This full-time position provides a dynamic work environment where the selected individual will be integral in supporting our Law Enforcement services. Situated within the heart of our community, this role offers a unique opportunity to contribute significantly towards enhancing our community's safety and operational efficiency.

This is not a remote position, and the successful candidate will be based at our local office, which is central to the operations of the tribal police. The Police Records Manager is responsible for the accurate and secure handling of all police records, ensuring compliance with local, state, and federal guidelines. This role serves as a cornerstone of our information management system, and the individual will need to collaborate closely with both police personnel and the public.

Duties and Responsibilities

• Receives the public in person or by telephone, relaying policies, procedures, and police department information to the public. Must have the knowledge to direct the public to other community resources as needed.
• Responsible for a variety of word processing assignments including correspondence, reports, forms, and other material; proofreads documents for accuracy.
• May be assigned and must be able to skillfully manipulate a data management system to enter, update, display, edit, search, purge, or expunge information recorded in the electronic processing system.
• Provides and obtains information by teletype at the request of police department personnel and other criminal justice agencies.
• Operates a variety of office machines including adding machines, copy machines, computers, recording machines, and related equipment.
• Interprets and enters complex criminal justice information into computer data storage systems. Procedural knowledge is required to assure data entry is complete and accurate.
• Organizes and distributes requested legal documents and/or reports to criminal justice agencies.
• With accuracy, enters complaints, case report information, traffic citations, and warnings into a CAD/Records Management system. Retrieves information from the computer system for police department personnel and other criminal justice agencies.
• Develop a working knowledge of criminal and civil law. Keeps informed on current changes in law, court decisions, and current crime trends and problems.
• Assists in processing, managing, and securing property and evidence in a secure manner as needed.
• Maintain LEDS certification as department LEDS representative.
• Other department duties as assigned.

Requirements

• High school diploma and 3 years’ experience working in police records required.
• Strong computer knowledge of Word, Outlook, Excel, Publisher.
• Excellent knowledge of relevant laws, including City, State, and Federal.
• Current Law Enforcement Data System (LEDS) certification and entry experience required.
• Current and valid Oregon Driver’s License with the ability to qualify for the Drivers Program.