About Us
Master Plumbing & Heating, Inc. is a fast-growing mechanical contractor serving Southern Vermont’s ski country and beyond. We’ve built a reputation for reliability, expertise, and service excellence while expanding from a small local shop into a multi-million-dollar business. We are looking for a highly organized, detail-oriented, and proactive professional to join our team to manage HR functions and financial administration (Accounts Payable/Accounts Receivable).
This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and wants to make a direct impact on business operations.
Position Summary
The HR/AP/AR Administrator will oversee daily administrative tasks across human resources and financial operations. This role combines employee support (hiring, onboarding, compliance, payroll coordination, benefits administration) with accounting responsibilities (billing, collections, vendor payments, and reconciliations). The ideal candidate is structured, tech-savvy, trustworthy, and driven to help the company run smoothly.
Key Responsibilities
Human Resources
Administer onboarding and offboarding processes, ensuring compliance with company policies and state/federal labor regulations.
Maintain personnel files, training records, and certifications.
Support payroll processing by gathering timesheets, tracking PTO, and coordinating with payroll providers.
Administer employee benefits and respond to HR-related employee questions.
Help develop and maintain Standard Operating Procedures (SOPs) and HR policies.
Assist with performance reviews and employee engagement initiatives.
Accounts Payable (AP)
Enter, code, and process vendor invoices into QuickBooks Online (QBO).
Reconcile vendor statements and resolve discrepancies.
Ensure timely payment of invoices and maintain accurate AP records.
Monitor company credit card usage and receipts.
Accounts Receivable (AR)
Generate and send customer invoices using Jobber and QBO.
Track receivables, follow up on overdue accounts, and manage collections professionally.
Reconcile customer accounts and apply payments accurately.
Provide weekly AR reports to management with updates on outstanding balances.
General Administration
Support leadership with reporting, scheduling, and documentation.
Assist in developing financial and HR dashboards for management review.
Maintain confidentiality and safeguard sensitive company and employee information.
Qualifications
Associate’s or Bachelor’s degree in HR, Accounting, Business Administration, or related field (or equivalent experience).
2–4 years of experience in HR, accounting, or administrative roles (construction or service industry experience preferred).
Strong knowledge of payroll, benefits administration, and employment law compliance.
Familiarity with QuickBooks Online, Jobber, or similar software.
Proficiency in Microsoft Office/Google Workspace (Excel/Sheets required).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a growing, fast-moving company.
Excellent communication skills, both written and verbal.
High level of discretion and integrity.
What We Offer
Competitive salary based on experience.
Paid time off, holidays, and benefits package.
Professional development and training opportunities.
A chance to be part of a rapidly growing company with a strong culture.
Supportive leadership that values initiative and problem-solving.
