New Image is looking to expand our team with the addition of a Procurement and Business Analyst! This position is responsible for supporting the organization’s purchasing operations through effective procurement, vendor management, reporting, and operational analysis.
Roles & Responsibilities:
Procurement & Purchasing
- Manage procurement of general office supplies and dental materials, including scheduled and ad hoc purchases
- Coordinate order placement, tracking, returns, and issue resolution with vendors and internal departments
- Ensure departments submit purchasing requests on time and follow established procurement procedures
- Monitor inventory needs and purchasing timelines to minimize disruptions to operations
- Support procurement process improvements to increase efficiency and cost control
Vendor Management
- Coordinate and participate in vendor meetings or arrange meetings for appropriate team members
- Establish and maintain new vendor accounts and relationships
- Monitor vendor pricing, promotions, deals, and new product offerings
- Manage vendor contract management and renewal tracking
- Coordinate equipment repair requests and vendor service follow-up
- Evaluate vendor performance, responsiveness, and service quality
Reporting & Analytics
- Prepare and maintain various reports related to cash flow, purchasing, and operational activity
- Assist with financial reporting and analysis
- Analyze purchasing trends, spending patterns, and operational data to support decision-making
- Develop and maintain reporting dashboards using Power BI or similar tools
- Provide reporting insights and recommendations to leadership
- Assist with bookkeeping and invoice reconciliation tasks as needed
- Assist with Quality Management System (QMS) documentation, reporting, etc. as needed
- Other duties as assigned
Qualifications & Skills:
- Bachelor’s degree in Business, Supply Chain, or other related field
- 2+ years of experience in procurement and vendor management preferred
- Experience in healthcare or dental procurement environments a plus
- Basic bookkeeping or accounting knowledge preferred
- Strong analytical and organizational skills
- A self-starter who can communicate across various levels within an organization
- A keen attention to detail is a must
- Proficiency in Microsoft Excel required
- Experience with Power BI or similar analytics tools preferred.
- Excellent communication and follow-up skills
- Ability to manage multiple projects and tasks in a fast-paced environment
- Knowledge of inventory management and purchasing best practices
- Ability to identify cost-saving opportunities and process improvements
